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APELL Constitution


Name

The association shall bear the name "Association for the Protection of the Environment of Latourelle Lake" (APELL).

Address

The mailing address of the association shall be as follows: (amended July 15, 2008)

   APELL
   207 Chemin Lac Long,
   RR1 BLUE SEA, QC  JOX 1C0

Objectives

The objectives of the Association shall be to:

Membership

Annual Fee

The Annual General Meeting

A special general meeting of members must be held each year at the place and time indicated in the notice.

Special General Meeting

A special general meeting may be convened by:

Upon receipt of such a request, the Secretary is to immediately convene the meeting.

Notice of a special meeting must include an agenda; no subject other than those indicated in the agenda may be discussed.

Notice for General Meetings

The notice for either an annual or special meeting, signed by the Secretary and indicating its location, time and purpose must be either posted in the appropriate public places or communicated to members by any other procedure chosen by the Board of Directors.

Quorum for the General Meeting

The quorum shall constitute 10 paid members which must be present in order for the meeting to legally proceed.

Voting

Board of Directors

Nominations

Meetings of Board of Directors

Additional Duties of the Board of Directors

In addition to the duties required to carry out the stated objectives of the Association, the Board of Directors, by majority vote, shall decide if at any time the Association should get involved in any subject matter outside the traditional objectives of the Association. (amended 1997)

Notice of Board of Directors

A notice indicating the time and place of the meeting must be sent to each member of the Board before the meeting.

Quorum for the Board of Directors

Five members of the Board of Directors shall constitute a quorum.

Meeting Procedures

The president is the chairperson.  In his or her absence, the Vice-President will take charge.  All members of the Board have the right to vote, a majority carrying the rule.  In case of a tie, the President casts the deciding vote.

Election to the Board of Directors

The Executive Committee

The Executive Committee is composed of a President, a Vice-President, a Secretary/Treasurer and four Directors.

Vacancies of the Executive Committee

If through resignation or any other reason a vacancy occurs on the Executive Committee, the following procedures will prevail:

Removal of a Member of the Executive from Office

Duties of the Executive Committee President

The President is the official representative of the Association.  He/she presides at all meetings of the members of the Association and of the Board of Directors.

He/she acts as required or authorized by law and exercises all the powers and duties attributed to him or her by the Association by-laws.

Duties of the Vice-President

The Vice-President shall, in the absence, death, disability, or resignation of the President, replace the later for the remainder of the term and shall exercise all the powers and duties confered in him or her by the Board of Directors.

Duties of the Treasurer

The Treasurer is the Guardian of the funds, investments, debts and all valuable documents of the Association.  He or she shall deposit in the name and to the credit of the Association in a bank or Credit Union so designated by the Board of Directors such funds belonging to the Association which shall have been turned over to him/her.  He(she) shall keep detailed records of the receipt and disbursement of such funds.

Duties of the Secretary

The Secretary shall keep the minutes of all meetings of the Association as well as all meetings of the Board of Directors in a book provided for that purpose.  He or she shall see to it that all meeting notices conform to the by-laws of the Association or the law and that all bonds, reports, certificates and other documents and records are properly updated and filed.

Travelling Expenses

Members of the Board of Directors and Executice Committee shall not receive any renumeration for their services except for the travelling expenses legally incurred while conducting the normal business of the Association, as well as telephone and other legitimate association expenses approved by the Board of Directors.

Signatures

Adjournment

If a quorum is not obtained by 30 minutes after the hour scheduled for the meeting, the meeting shall be adjourned.

Amendments

Amendments to these by-laws or to any Association by-law shall be proposed in writing by the Board of Directors or by 10 members in good standing to the Secretary and approved by a vote of not less than two-thirds of the members in good standing present at a meeting duly convened by the Board of Directors.

A copy of the proposed amendments must be posted to all members of the Association at least 10 days before the date of the special or general meeeting at which they are to be presented for a vote.

Financial Report

A financial report shall be presented at the last General meeting of the Association every year, usually held in September, copies to be made available.

Revision

These by-laws are Revision 5, dated September 26, 2009.
 


Copyright © 1996 APELL
All Rights Reserved
Updated: April 21, 2010
Mise Ó jour: le 21 avril, 2010

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